Onplana

Overview

Built by Devsoft Solutions as a Microsoft Project Online replacement, Onplana brings formal project controls and team collaboration into one platform. Its Gantt view supports critical paths, baselines, float, and all four dependency types: finish-to-start, start-to-start, finish-to-finish, and start-to-finish. That makes it a stronger fit for interdependent schedules and PMO work than a lightweight task board; teams that only need issue tracking may find the breadth unnecessary.

Import paths include Microsoft Project MPP and XML, Primavera XER, Excel, CSV, and Project Online OData. This range can reduce friction when consolidating existing plans. Enterprise plans include white-glove migration support from a dedicated specialist, a useful addition for larger transitions.

Key features

Scheduling, resources, and teamwork

Resource management and time tracking complement the detailed Gantt controls, while Kanban, calendars, and sprints support teams working in different methods. Comments, shared whiteboards and wikis, and browser-based co-editing of Word, Excel, and PowerPoint files add collaboration beyond task updates. The combination is useful for teams wanting planning and shared work in one system, though the feature set may be more than a small team needs.

AI and integrations

AI can generate project plans, break down tasks, recommend priorities, summarize status, produce reports, detect risks, and surface portfolio insights. Project-context chat can make the assistant more relevant to ongoing work. The listed connections include Microsoft Teams, Microsoft 365 Copilot, Outlook, Power BI, Excel, and MCP connections for Claude, Cursor, and ChatGPT. Customer data is not used to train AI models, according to the company.

AI allowances are one-time per-seat bonuses rather than recurring quotas: Free includes 100K tokens per seat, Starter 500K, Professional 1M, Business 1.5M, and Enterprise 2.5M. Free also caps builds at 25 per day. Teams with sustained AI use should account for those non-renewing allowances rather than treating them as monthly budgets.

Pricing

Onplana is freemium, with a 14-day trial and paid plans starting at $7/user/mo. The listed monthly plan prices are:

Free is a compact evaluation or small-team option, but two projects, 300 MB, and the daily build cap constrain ongoing use. Starter raises the ceiling to 25 members and projects; Professional suits larger portfolios with 100 members and 200 projects. Business removes the project cap and expands storage for broad deployments. Enterprise adds unlimited membership, while Enterprise+ is the choice when self-hosting and unlimited storage and AI tokens matter. Higher tiers are also where enterprise security controls become relevant.

Platforms

Onplana supports web, Windows, macOS, iOS, Android, an API, and an extension. Self-hosted deployment is offered with Enterprise+, so organizations requiring control over deployment should factor that tier into their decision.

Who it's for

Onplana is best suited to teams and PMOs that need rigorous scheduling, portfolio oversight, and multiple ways to collaborate, especially those migrating from Microsoft Project Online or combining waterfall, agile, and hybrid methods. Smaller teams can start on Free, but should weigh its project and storage caps against their expected workload. It is less compelling for teams that need only a basic task tracker or recurring AI capacity.

Pros and cons

• Pros: Detailed Gantt controls, including critical path, baselines, float, and all four dependency types, support complex plans.
• Pros: Broad import coverage, including MPP, Primavera XER, and Project Online OData, eases transitions from established project systems.
• Pros: The mix of portfolio AI, collaboration tools, and Microsoft integrations serves teams consolidating planning and execution workflows.
• Cons: AI token bonuses are one-time, and Free's 25-build daily cap limits ongoing experimentation.
• Cons: SSO, SCIM, IP allowlisting, audit-log export, and data residency controls are enterprise features; customer-managed keys are reserved for Enterprise+.
• Cons: Free is limited to five members, two projects, and 300 MB, while self-hosting requires Enterprise+.

Alternatives

AI Project Management Software is a useful category starting point for comparing other AI-assisted planning tools.

• Linear is worth considering for teams prioritizing issue tracking: its free plan includes unlimited members, two teams, and 250 issues, though it is a different fit from Onplana's portfolio and scheduling emphasis.
• Orbicue offers a free demo mode with eight views, unlimited local tasks, time tracking, and local persistence; choose it when a local-first demo experience is the priority.
• ProjectAI has a free plan using a BYOK OpenAI key for AI features, making it an option for teams that prefer to supply their own AI key.
• Taskade AI Agents has a free tier for two users with one AI agent and up to three apps; consider it when that smaller free-team allowance fits.
• Planview AdaptiveWork is another paid project-management option.
• Asana offers a free Personal plan for one or two people and 100 MB maximum per file, a fit for personal project management rather than larger Onplana-style portfolios.
• ClickUp has a Free Forever plan with unlimited tasks and free-plan members, plus 60 MB storage and one form; it suits teams whose priorities align with that mix.
• monday.com offers a free plan capped at two seats, three boards, and 500 MB, so it may fit a small team that can work within those limits.

Verdict

Choose Onplana if your team needs serious scheduling and portfolio controls, migration paths from established project systems, and AI assistance alongside collaboration. Its main advantage is the breadth of project control in a platform spanning several work methods. Look elsewhere if recurring AI capacity, self-hosting at a lower tier, or enterprise security controls outside the higher plans are essential.