Proof Restoration OS

Overview

Proof Restoration OS combines field-service operations with damage scoping and insurance workflows for restoration and other trade contractors. It suits teams that want those functions under one roof, especially firms handling insurance-related work. The breadth is notable, but the paid plans carry substantial monthly costs, usage quotas and a 12-month initial term.

Proof AI, Inc. says it is self-funded. The platform serves restoration, roofing, plumbing, HVAC, electrical and other trade-based businesses. For a wider category view, see Restoration Management Software.

Key features

The operational core covers CRM, job management, crew scheduling, fleet tracking, payroll and analytics. Proof Vision combines thermal imaging, ultrasonic sonar, moisture mapping and computer vision to identify damage and create scopes. That makes it relevant to teams whose work depends on documenting damage, though monthly analysis allowances vary sharply by plan.

Proof Dispatch answers calls around the clock, qualifies leads, creates jobs and ranks crews by distance, certifications and workload. It can help coordinate intake and assignments, but call and SMS quotas—and graduated-rate overages on paid plans—make usage monitoring important for high-volume teams.

Proof Pulse connects companies with vetted subcontractors and matches work by trade, proximity and availability. The Engine plan adds one-click generation of all seven IICRC document types and exports for TPA or carrier portals. Launchpad pricing includes Xactimate ESX import and export; Engine Pro adds custom branding and API access for teams needing integration or a branded experience.

Proof says it uses TLS 1.3 in transit, AES-256 at rest, database row-level security for tenant isolation, role-based access and audit logging. Tenant data sent for AI processing is not used to train AI models, though it may be processed by OpenAI. The cryptographic evidence seal currently covers only photos uploaded through the mobile app, which is in release preparation; web uploads are being migrated, and moisture readings and e-signatures are outside its coverage. Teams relying on that seal should account for those boundaries.

Pricing

Proof Pulse is $0 /mo, with 2 seats, 0 call minutes, 0 SMS, 50K AI tokens, 50 vision analyses and 1 GB of storage per month. It offers a small entry point for exploring the system, but no call or SMS capacity.

Proof Launchpad is $997 /mo for 5 seats, 750 call minutes, 500 SMS, 250K AI tokens, 150 vision analyses, 5 GB of storage and 100 documents. Its Xactimate ESX exchange makes it the lower paid tier for smaller teams needing that workflow, but the document, storage and usage allowances are limited.

Proof Engine is $2,497 /mo for 15 seats, 2,000 call minutes, 2,000 SMS, 500K AI tokens, 1,000 vision analyses, 25 GB of storage and 1,000 documents. It is the more capable fit for teams needing IICRC document generation and carrier or TPA exports, at a steep increase over Launchpad.

Proof Engine Pro is $4,997 /mo for 25 seats, 10,000 call minutes, 10,000 SMS, 5M AI tokens, 10,000 vision analyses and 500 GB of storage, plus EU/multi-region data residency, custom branding and API access. Its larger allowances and API access target larger or integration-heavy operations, not smaller shops seeking basic job coordination.

Paid plans have monthly call, SMS and AI quotas; overages use graduated rates, with amounts shown in the billing portal and invoices. Plans have a 12-month initial term and require 30 days' cancellation notice. A 14-day satisfaction guarantee applies, subject to a 50% administrative fee on setup work already performed. Those terms make the free tier materially less risky to evaluate than a paid commitment.

Platforms

Proof supports Android, iOS, web and API. API access is included with Engine Pro; the mobile-app photo seal remains in release preparation.

Who it's for

Restoration and trade-service firms that need job operations alongside damage scoping, insurance paperwork, dispatch or subcontractor matching are the strongest fit. Businesses with predictable usage and enough scale to justify the plan cost can match allowances to seats and workflow needs. Teams seeking inexpensive basic scheduling, or those requiring the evidence seal to cover web uploads, moisture readings or e-signatures, should look elsewhere.

Pros and cons

• Pro: CRM, jobs, scheduling, fleet, payroll and analytics sit alongside damage assessment and insurance workflows, reducing the need to assemble those functions from separate tools.
• Pro: Engine includes seven IICRC document types and portal exports, while Launchpad includes Xactimate ESX import and export.
• Pro: Engine Pro combines API access, custom branding and multi-region data residency with the largest listed quotas.
• Con: Paid plans begin at $997 /mo and commit buyers to a 12-month initial term, a significant hurdle for small teams.
• Con: Monthly call, SMS and AI allowances can incur graduated overage charges, complicating costs for variable or high-volume usage.
• Con: The evidence seal does not yet cover every upload path or evidence type, limiting its reach for teams that need broader coverage.

Alternatives

Lever360 may suit single-location operators who want a plan explicitly sized for up to seven users: Business 7 costs $378.00 per month on a one-year commitment, plus a one-time $699 setup fee.

Riivet is worth considering for teams interested in a free trial and a lower expected Core entry price of $99.00 per seat, per month; that release pricing is subject to change.

Franexis is an option for operators comparing per-location pricing: its Enterprise plan is $119–139 per location per month, plus a platform fee, with negotiated platform fees for 100 or more locations.

PSA is another option for buyers willing to request a demo for pricing details.

Smarfle may fit a solo operator seeking a month-to-month plan at $19/mo for one user, up to 100 clients and 1 GB of storage.

Albi is an alternative for teams comparing per-seat costs, with Base User at $60 seat/mo and a $6,000 minimum yearly spend requiring four seats.

RestoredOS is another restoration-focused option, with an Independent plan billed per office and user; add-ons and onboarding or migration fees may apply.

JobSight is an alternative with one price regardless of team size, unlimited users, document storage and jobs.

Verdict

Proof Restoration OS is best for restoration and trade-service teams that can justify a broad operating platform and will use its damage-scoping, dispatch and insurance capabilities. Its strongest reason to buy is the combination of field operations with specialized documentation and assessment workflows. Look elsewhere if the price and long initial term are hard to absorb, if usage is difficult to forecast, or if the evidence seal must cover more than mobile-app photos.