Overview

Airtable is a cloud platform for teams that want to shape relational data into internal apps and governed workflows without code. It suits builders who need a flexible shared system and want apps, automations and AI features in one place; teams that mainly need a ready-made project tracker may prefer a more focused work-management tool.

Founded in 2012 and headquartered in San Francisco, Airtable says 500,000 companies build on the platform, including 90% of the Fortune 100. Its scale does not remove the need to check fit: record, API and attachment caps differ substantially by plan.

Key features

Relational data and custom apps

Databases provide the structured foundation, while interfaces, views and reporting let teams turn that data into working tools. The combination is useful when a team needs its own workflow rather than a fixed application. Airtable also supports building custom business apps with AI without code and placing AI agents inside those apps; teams seeking a conventional database alone may not need that broader app layer.

Automation, integrations and controls

Automations support repeatable processes, and integrations include Slack, Google Drive, Salesforce, Jira and Zendesk. Native integrations are available on Free, Team, Business and Enterprise Scale, including email, Dropbox, Box, Gmail, Google Drive, Slack and Typeform. Security controls include configurable collaborator permissions, protected or domain-restricted share links, record-level revision history and two-factor authentication. Airtable reports SOC 2 Type 2, ISO/IEC 27001:2022, ISO/IEC 27701:2019, HIPAA and TX-RAMP Level 2 coverage or certification information, and says its privacy program is designed for GDPR, UK GDPR and CCPA/CPRA compliance.

Pricing

Airtable is freemium, with a 14-day free trial and paid plans from $20/user/mo billed annually. The Free plan costs 0.00 USD per free and is aimed at individuals or very small teams. Its 1,000 records per base, 1,000 API calls per workspace monthly, 1 GB of attachments per base, 75 automations per base and two weeks of revision history make it a practical way to start, but a tight ceiling for growing workflows. Collaboration is capped at five Editor or Creator collaborators and 50 Commenters per workspace; unlimited read-only collaborators are useful for broad visibility without broad editing access.

Team costs 20.00 USD per month billed annually. Its 50,000 records per base, 100,000 monthly API calls per workspace, 20 GB of attachments per base and one year of revision and snapshot history suit teams building apps for shared workflows. Business is 45.00 USD per month billed annually and raises capacity to 125,000 records and 100 GB of attachments per base, with unlimited API calls per workspace and one year of revision and snapshot history. It is the clearer fit for heavier integrations and larger data loads, though it costs more. Enterprise Scale has custom pricing for scalable app building, governance and administration; it is the tier for organizations needing that broader scale and control, rather than a predictable public per-seat price.

Platforms

Airtable runs in the cloud and offers web, API, extension, macOS, Windows, iOS and Android access. The macOS app requires macOS 12 or later, Windows requires Windows 10 64-bit or later, iOS requires iOS 16 or later, and Android requires Android 7 or later. This breadth helps teams use one platform across desktop and mobile, while older devices may not meet the stated requirements.

Who it's for

Airtable is strongest for teams that can benefit from modeling their own data and building tailored apps and workflows around it, especially when permissions, integrations and revision history matter. Free is aimed at individuals and very small teams; Team targets shared app workflows. It is less compelling when the job calls for a narrowly defined project-management product or when a team would quickly outgrow Free's record and collaboration limits.

Pros and cons

Pros: Relational data, app interfaces, reporting and automations share one platform, reducing the need to assemble a workflow from separate tools.
Pros: Native integrations span Free through Enterprise Scale, while permissions, protected sharing and revision history support controlled collaboration.
Pros: The Free plan allows unlimited read-only collaborators, which makes broad access possible without granting editing rights.
Cons: Free caps records at 1,000 per base and API calls at 1,000 per workspace monthly, so active workflows may require a paid tier.
Cons: Free limits editing roles to five Editors or Creators and Commenters to 50 per workspace, constraining larger collaborative teams.
Cons: Business is materially more expensive than Team, and Enterprise Scale requires custom pricing, making cost planning harder as needs grow.

Alternatives

For a different work-management emphasis, ClickUp offers a Free Forever plan with unlimited tasks and members but only 60MB of storage and one form; choose it when those stated limits and task-oriented scope suit better than Airtable's relational app model. Wrike may fit teams prioritizing unlimited users on its Free plan, which includes 2 GB storage and 200 active tasks per account. monday work management is another freemium option; its Free plan is limited to 2 seats, 3 boards and 3 Docs.

For marketing planning, compare the Marketing Planning Software list; for game production, see Game Project Management Software. Teams focused on database-led no-code tools can review No-Code Database Software. Aprimo, Adobe Workfront, Workamajig, Planful and Q:chi Harmoni are other options to consider.

Verdict

Choose Airtable when your team needs a flexible relational foundation that can become governed apps and automated workflows, with room to add integrations and AI app capabilities. Its main trade-off is capacity and cost: Free is tightly capped, Team and Business are annual-billed steps up, and enterprise pricing is custom. Look elsewhere if a focused work-management tool better matches the job or if you need larger allowances at a lower tier.

	Airtable	Savepoint
Free plan	Yes	No
Free trial	Yes	No
Paid from	$20/mo	—
Open source	No	No
Platforms	Android, api, extension, iOS, macOS, Web, Windows	Web
Free plan	Yes	Yes
Paid from	20 /user/mo	—
Task dependencies	—	Yes

Airtable vs Savepoint

Airtable

Savepoint