Overview

Fleetio brings fleet records, maintenance, inspections and work orders into a cloud-based fleet management system. It is best suited to teams that want operational workflows connected to telematics, accounting or their own software through integrations and an API. Its breadth is a strength, though the per-vehicle subscription and 100-vehicle limit may rule it out for some buyers.

Key features

Vehicle records can include license and registration reminders, warranty information, telematics data, documents and notes. That makes Fleetio useful as a shared operational record, not just a maintenance calendar. Preventive-maintenance reminders can be set by mileage, hours or time intervals, giving teams several ways to schedule service around how assets are used.

Digital work orders track labor, parts and progress from start to finish. Custom inspection forms support offline use, photos, comments, alerts and automated workflows. Together, these tools help teams carry an inspection finding into repair work and follow its progress; fleets that only need a simple vehicle register may find the workflow depth unnecessary.

Workflow Automations can create or update work orders, change asset status, notify approvers, add comments and email teammates. Integrations cover telematics, GPS, fuel cards, tire monitoring, tolls, citations and accounting systems including QuickBooks Online, Sage, Xero, NetSuite and SAP. A public REST API has more than 130 endpoints for resources such as vehicles, meter entries and fuel entries, making Fleetio a stronger fit for teams that need to connect fleet data to other systems.

Fleetio Go runs on iOS and Android, with Android 10 or later and iOS 16 or later required. Security provisions include automated daily database backups, a SOC 2 report and SAML 2.0 single sign-on. Fleetio's Trust Center lists compliance with SOC 2, CCPA, PCI DSS v4.0.1, TX-RAMP, GDPR, EU-US DPF, the UK Extension to EU-US DPF and CSA STAR Level 1.

Pricing

Fleetio has no free plan, but its 14-day trial requires no credit card and includes all features. Continuing after the trial requires payment information or invoicing. Free onboarding tools and training videos are available during the trial, and Fleetio Support supports native integrations.

Essential: 4.00 USD per month per vehicle, billed annually, or $5 billed monthly. Prices assume 5 assets. It includes vehicle inventory and inspections, making it the entry point for smaller fleets that need those basics. It gives up the service tracking, communication and reporting associated with Professional.
Professional: 7.00 USD per vehicle per month, billed annually only; prices assume 5 assets. Service tracking, communication and reporting make it a better fit for growing fleets that need to coordinate ongoing work.
Premium: 10.00 USD per vehicle per month, billed annually only; prices assume 5 assets. System integrations and customizable workflows suit advanced fleets that need to connect Fleetio with other tools and tailor processes.

The Tools Add-on starts at an average of $0.50 per piece per month and cannot be purchased on its own. The per-vehicle pricing and 100-vehicle limit are important constraints for buyers comparing total cost or planning for a larger fleet.

Platforms

Fleetio is available on web, Android and iOS, and offers an API. Its mobile app requirements are Android 10 or later and iOS 16 or later.

Who it's for

Fleetio is a good match for teams that manage maintenance and inspections alongside fleet records, and that will benefit from automated work orders or integrations with accounting, telematics and other fleet systems. It is less suited to buyers who need a free plan, fleets exceeding 100 vehicles, or teams that need the Tools Add-on as a standalone purchase.

Pros and cons

Pros: Maintenance reminders can follow mileage, hours or time, while inspections and work orders support a connected service process.
Pros: A public API with more than 130 endpoints and a broad integration range give teams multiple ways to connect fleet operations to other systems.
Pros: The full-featured 14-day trial has no credit-card requirement, so teams can evaluate the platform before providing payment information or arranging invoicing.
Cons: There is no free plan, and the trial lasts only 14 days.
Cons: Per-vehicle fees and a 100-vehicle limit may constrain budgets and fleet growth.
Cons: The Tools Add-on is an additional per-piece cost and is not sold as a standalone solution.

Alternatives

For fleet management and maintenance shortlists, compare Fleet Management Software and Fleet Maintenance Software.

Azuga is an alternative with a paid BasicFleet plan at 25.00 USD per month per vehicle, including core tracking, driver scores and rewards, reports, geofencing and two-minute location updates.
Linxup offers GPS vehicle tracking at 25.00 USD per month per vehicle; volume and bundle pricing are available, and hardware cost varies by device and contract.
Mapon offers a Pro plan with 68 reports and 46 alerts, while camera systems and tachograph data transfer are paid add-ons.
Rhino Fleet Tracking offers a battery-only asset-tracking service at 16.95 USD per month per device when purchasing 3 or more units.
RTA Fleet360 offers a Pro plan at 72.00 USD per year per asset, billed annually, with unlimited users and a 100-asset minimum.
Wialon offers monthly hosting whose price depends on average connected vehicles and selected services.
ClearPathGPS offers a Standard plan with real-time fleet visibility, virtual geofences, a basic report library and U.S.-based support; a vehicle dash cam costs an additional $30/month.
FleetGO provides pricing by quote, with TMS Software charging for vehicles deployed during a month.

Verdict

Choose Fleetio if your team needs maintenance, inspections and work orders tied together, with a public API and integrations to connect fleet operations to the rest of its stack. Look elsewhere if a free plan, room to exceed 100 vehicles or a standalone Tools Add-on is essential.

	CreoFleet	Fleetio
Free plan	No	No
Free trial	No	Yes
Paid from	—	$0.58/mo
Open source	No	No
Platforms	Web	Android, api, iOS, Web
Free plan	No	No
Paid from	4 /mo	—
Parts inventory	Yes	—
Custom inspections	Yes	—
API access	Yes	—

CreoFleet vs Fleetio

CreoFleet

Fleetio