Overview

Founded in 2002 and based in Sydney, Streamtime brings job planning, resource scheduling, time tracking, reporting, quoting, and invoicing into one workflow. Teams can set rates, timelines, and planned profit for jobs, then track progress with a burn-up chart. The emphasis on job economics makes it more relevant to client-service teams than a general task manager.

Streamtime says its production systems and account databases run in AWS US West (Oregon), and that AI requests are processed in the United States. Its FAQ cites database replication, hourly off-site backups, and standard disaster recovery procedures. Its privacy policy describes safeguards including firewalls and secure databases, and references the Australian Privacy Principles, EU GDPR, and UK GDPR.

Key features

Job planning and scheduling

Job plans bring rates, teams, timelines, and planned profit together, while a burn-up chart shows progress against the plan. Scheduling syncs with job plans and to-do lists, and teams can plan work without timesheets. That combination suits studios that want to coordinate delivery and capacity around client work; teams that rely on timesheets as their primary planning method may find the approach less aligned with their process.

Reporting and billing

Real-time reports cover utilisation, profitability, and job cost recovery, with filters, formulas, and export. This gives managers ways to examine how work is performing commercially, not just whether tasks are complete. Job plans can be converted into quotes and invoices, including expenses, which helps keep estimates and billing connected to delivery.

Integrations and mobile

Native integrations with Xero, QuickBooks, and MYOB AccountRight connect Streamtime to accounting workflows; Zapier adds connections to more than 5,000 apps. Google Calendar meetings can sync both ways into Streamtime To Do. The iOS app covers time tracking, to-dos, and quick task edits, but not quoting or invoicing, so billing work still requires another route.

Pricing

Streamtime uses a freemium model, offers a free plan, and provides a free trial. The free plan allows up to 5 active jobs and 50 archived jobs. That can suit a small team or a limited test, but the active-job ceiling is a real constraint for agencies running several concurrent client engagements.

The Custom subscription has custom pricing, billed monthly or annually. Annual plans are charged at a lower rate, and pricing is based on team size, annual billings, and expected product usage. Those variables make it a plan to discuss against team scale and workload rather than compare by a fixed per-seat rate.

Platforms

Streamtime is available on web and iOS, and its platform listing includes an API. The mobile app supports time tracking and task work, but its missing quote and invoice functions limit its usefulness for staff who need to handle the full billing workflow away from a desktop.

Who it's for

Streamtime is aimed particularly at creative agencies, marketing and media services, in-house design teams, and architects. It is best for teams that need resource planning, project budgets, time tracking, profitability reporting, and invoicing connected to jobs. It is a weaker fit for teams whose work exceeds the free plan’s job cap or whose mobile users need to create quotes and invoices.

Pros and cons

Pro: Job plans combine rates, staffing, timelines, and planned profit, helping teams consider project economics while organizing work.
Pro: Reporting covers utilisation, profitability, and cost recovery, with formulas, filters, and export for deeper review.
Pro: Accounting integrations and quote-to-invoice workflows connect delivery planning to billing.
Con: The free plan stops at 5 active jobs, which can quickly constrain a busy studio.
Con: The iOS app omits quoting and invoicing, so mobile access does not cover the full job-to-billing workflow.
Con: Custom subscription pricing depends on several business factors, making straightforward price comparison difficult.

Alternatives

For a broader set of agency project management options or creative project management tools, compare Streamtime with other category choices.

Certinia Professional Services Cloud may suit teams seeking resources, projects, and financials in a paid API and web platform.
Deltek Maconomy is an enterprise ERP for professional services firms, with pricing by demo request and broad platform coverage.
Infor Learning Management System is another paid API platform.
Kooper is worth considering for teams looking for design resources, with its Starter plan priced at 49.00 USD per month, billed Per Person/Month.
Accelo offers a paid platform with custom-quote pricing and implementation guidance.
BQE CORE is a paid option with a free trial and optional modules.
projectfacts offers a 14-day free trial and web, mobile, and self-hosted platforms.
Projectworks may fit teams that want time and expense tracking, resourcing, invoicing, and forecasting; its Build plan requires at least 10 users and is billed annually.

Verdict

Choose Streamtime if your creative team wants job planning, capacity, project profitability, and billing to work together, especially when accounting integrations are part of the stack. Look elsewhere if five active jobs are not enough on the free plan or if staff need quoting and invoicing in the iOS app.

	GoProof	Streamtime
Free plan	No	No
Free trial	No	Yes
Paid from	—	—
Open source	No	No
Platforms	Web	api, iOS, Web
Free plan	No	Yes
Proofing and approvals	Yes	—
Workload planning	Yes	—
Asset versioning	Yes	—
Time tracking	Yes	Yes

GoProof vs Streamtime

GoProof

Streamtime