Overview

Heartpace Pay Management is a pay-analysis and salary-review product built around internal compensation data. It is strongest for teams that need to govern review decisions and keep compliance records alongside the analysis. It is a narrower choice than a broad HR platform, and module-based annual pricing makes a quote an important part of the decision.

Key features

Visualizations break down salary differences by gender, role, or department, while real-time market salary data gives teams an external benchmark. Together, those views can inform pay decisions, but they are most useful when a team has clear responsibility for reviewing and acting on the results.

The internal salary-review workflow brings budgets, responsibilities, central approval, and documentation into one process. Step-by-step records and audit-ready reports support legal requirements and internal guidelines. Approval workflows, employee visibility, and range governance are supported, making the product relevant to organizations that need both controlled decisions and a documented process.

Heartpace offers more than 20 ready-made HR and payroll integrations, ranging from file transfers to automated connections. Named payroll connections include S&P Payroll, Kleer, Hogia, Agda PS, Payap, and Twine. An open API provides a route for custom integrations, which helps teams fit the product into an existing stack rather than replace it.

Heartpace says the service is ISO/IEC 27001 certified and encrypts data in transit and at rest; customer data is hosted on AWS in Stockholm. Listed GDPR-related controls include role-based access, audit trails, data minimization, retention settings, consent management, and employee self-service. Support through an online library, email, and live chat is included in subscription fees.

Pricing

Heartpace Pay Management

Custom pricing is charged per user per year and varies by selected modules. Organizations with more than 50 users must request a quote. Heartpace says teams can use the service for a department, team, or project without creating accounts for the whole company, which may help contain the seat count for focused deployments. Buyers should confirm which modules and user scope their quote covers before comparing costs.

Platforms

Heartpace lists web, iOS, Android, and API platforms. The mobile app is described for iOS and Android, while the API and ready-made integrations give teams options for connecting existing HR and payroll systems.

Who it's for

Heartpace is best suited to organizations with an established pay-review process that need salary analysis, approval controls, and audit-ready documentation in one focused product. Its department- or project-level use makes it viable when only a subset of employees needs access. Teams seeking a broad HR suite, or those unwilling to evaluate module-based custom pricing, should look elsewhere.

Pros and cons

Pros: Salary analysis by gender, role, or department paired with real-time market benchmarks supports both internal equity reviews and external comparison.
Pros: Budgets, responsibilities, central approval, and documentation are covered in the review workflow, with audit-ready reporting for compliance work.
Pros: More than 20 integrations and an open API give teams multiple ways to connect the product to existing systems.
Cons: Annual per-user pricing varies by module, and organizations over 50 users need a quote, so cost is harder to assess without a sales conversation.
Cons: Its focus is pay management; teams looking for a wider HR platform may find it too specialized.

Alternatives

For a broader category comparison, browse Pay Transparency Software or HR Software.

Decusoft Compose is a paid web and API option if you want to compare another quote-based compensation platform.
Mindkey Pay Transparency is worth considering if a free trial is important and you need web, mobile, and API access.
Compport is another paid web and API option with quote-based pricing that varies by headcount, plan complexity, and modules.
Grapphen may fit teams that need a published entry price and a free trial: its Starter plan is 20.00 USD per month, billed at $ 20 /user/mo, with up to 5 users, 200 email credits per month, AI parsing, and custom fields.
Payfederate may suit organizations that want a defined starting scope: its Basic plan is 600.00 USD per month for up to 500 employees and up to 2 surveys loaded, while API data connectors cost extra and support is through a customer portal.
SalaryCube is an option for qualifying startups and small businesses seeking benchmarking modules at a stated annual entry price: Startup / Small Business is 1995.00 USD per year, with compensation planning quoted separately.
Comprehensive may appeal if free benchmarking data is the priority: its free access to the anonymized dataset requires contributing compensation data through its survey.
OpenComp is another compensation-management option to compare.

Verdict

Choose Heartpace Pay Management if your team needs salary analysis tied directly to internal approvals, range governance, and compliance documentation, with integrations or an API to fit your existing stack. Its main drawback is the module-dependent annual quote, so teams that need predictable published pricing or a broader HR suite should compare alternatives before committing.

	Heartpace Pay Management	PayFit
Free plan	No	No
Free trial	No	Yes
Paid from	—	€16/mo
Open source	No	No
Platforms	Android, api, iOS, Web	Android, api, iOS, Web
Free plan	—	No
Employee records	—	Yes
Time-off management	—	Yes
Employee onboarding	—	Yes
Performance management	—	Yes
Time tracking	—	Yes

Heartpace Pay Management vs PayFit

Heartpace Pay Management

PayFit