Overview

Numbris Purchase & Suppliers is a purchasing and supplier-accounting module within an ERP aimed at retailers, wholesalers, restaurants, and ecommerce operators. It suits teams that need purchasing, receiving, and supplier costs handled together, especially in Gulf and Pakistan operations. Its strongest fit is a business that values linked order-to-payment records and can accommodate some manual marketplace order entry.

Key features

Orders, receipts, and invoice checks

Purchase orders can be drafted, approved, and sent as branded PDFs in Arabic or English by email or WhatsApp. Partial receipts leave orders open for outstanding quantities, which is useful when deliveries arrive in stages. Three-way matching compares order quantities with received goods and supplier invoice quantities and prices, flagging discrepancies for review. That brings checks into the workflow, but exceptions still need staff attention.

Batch payments let a team apply one bank transfer across multiple invoices while tracking residual amounts against each invoice. The supplier ledger presents purchase orders, goods received notes, bills, payments, and credit notes chronologically with a running balance. Together, these functions give finance and purchasing staff a clearer view of what has been ordered, received, and paid.

Landed costs, approvals, and integrations

Freight, duties, and clearance can be allocated to received items by value or weight, helping buyers account for costs beyond an item's supplier price. Numbris tracks last, average, and trend prices by supplier and item, which can help teams spot changes when reviewing purchasing decisions. Multi-step approvals can be set by amount threshold, with approver actions and variance approvals logged. That is useful for teams that need a record of purchasing decisions, though the product's early maturity may be a concern for organizations seeking a more established ERP.

Numbris names WooCommerce, Shopify, Snoonu, Talabat, and Rafeeq among its integrations. Some marketplace channel orders may need manual entry or CSV import, so teams should confirm that order handling fits their actual channels before relying on automated intake. The module is accessed in a browser without installation; POS use is supported on modern Android or iOS tablets. API access is available. The company states that data is encrypted in transit and at rest, backed up daily with 24-hour retention, and hosted on Lightsail with Cloudflare in front.

Pricing

Numbris is paid, with plans starting at $25/mo and a 7-day full-feature trial on every plan, without a credit card. The purchase page also offers a 20-minute demo. The Solo prices below are billed monthly and describe different bundles, not a clearly stated purchase-only tier:

Numbris Books & Stock · Solo: 25.00 USD per month for the Financial core bundle.
Numbris Payroll · Solo: 31.00 USD per month for HR and payroll without financial core.
Numbris Services · Solo: 37.00 USD per month for Services billing and website.
Numbris Online Store · Solo: 42.00 USD per month for Core, online shop, marketplaces, and site.
Numbris Retail · Solo: 44.00 USD per month for Core plus counter.
Numbris Academy · Solo: 60.00 USD per month for Core, academy, and site.
Numbris Restaurant · Solo: 65.00 USD per month for Core, counter, and kitchen.

The Numbris One plans state their capacity limits, making them the clearest choice for organizations sizing across users and locations: Solo is 150.00 USD per month for 3 users, 1 branch, 2 warehouses, 1 counter, and 25 employees on payroll; Growing is 250.00 USD per month for 15 users, 3 branches, 5 warehouses, 3 counters, and 50 employees on payroll; Scale is 400.00 USD per month for 50 users, 10 branches, 15 warehouses, 10 counters, and 100 employees on payroll. Teams should match those caps to their footprint before choosing. Numbris offers no free plan.

Platforms

Numbris supports web, Android, iOS, and API access. Its browser-based operation avoids installation, while tablet POS support covers modern Android and iOS devices. The listed company location is Karachi, Pakistan, and Numbris is a Brainiac Studio product.

Who it's for

Numbris is aimed at retailers, wholesalers, restaurants, and ecommerce operators across the Gulf and Pakistan. It is most compelling for teams that need partial receiving, supplier invoice checks, landed-cost allocation, and supplier balances connected in one purchasing workflow. A business whose marketplace sales depend on consistently automated order capture should verify channel coverage first, particularly because some orders may require manual entry or CSV import.

Pros and cons

Pro: Partial receipts and three-way matching connect delivery progress with invoice review, helping teams identify quantity and price mismatches.
Pro: Landed costs can be distributed by value or weight, and the supplier ledger keeps bills, payments, and credits alongside order history.
Pro: Approval thresholds and logged actions give teams a record of purchasing decisions and variance approvals.
Con: Some marketplace orders may require manual entry or CSV import, limiting fit for operators who need fully automated channel intake.
Con: The company says the ERP is early and has one live customer, a meaningful maturity consideration for teams choosing core operational software.
Con: There is no free plan, and the Solo options are separate bundles; teams must choose the bundle that fits rather than treat the entry price as a purchase-only plan.

Alternatives

For a purchase-order shortlist, browse Purchase Order Software; for accounting-led comparisons, see Retail Accounting Software.

SpendMap is a freemium alternative with a free plan for one user covering Purchase Orders and Receiving, and support by email or web.
Entexia Procurement is a paid alternative with a free trial and Android, API, iOS, and web support.
ProcureDesk is a paid alternative with a Startup plan at 830.00 USD per month, billed annually at $9,960/yr, including 10 users.
BetterSpend offers a free, self-hosted web option under the MIT License with no seat or usage caps.
Spndio has a Growth plan at 4999.00 INR per month for up to 20 users, including approval workflows, invoice matching, and Tally / Zoho sync.
eRequisition offers a QuickBooks Online Single User plan at 11.99 USD per month with monthly pricing.
Bellwether is a paid alternative for teams seeking requisitions, purchase orders, approval workflows, matching, inventory, invoicing, budgeting, and reporting.
Crow Canyon SharePoint Purchase Order System is a paid Microsoft 365 or SharePoint On-Premises option starting at 3588.00 USD per year for unlimited users.

Verdict

Numbris is a sound candidate for Gulf and Pakistan retailers, wholesalers, restaurants, and ecommerce operators that want purchasing, receiving, invoice checks, landed costs, and supplier balances joined up. Its strongest reason to choose it is the connected supplier workflow, from partial receipt through payment allocation. Look elsewhere if marketplace order automation or a more mature deployment is a priority: some channel orders need manual handling, and the company describes the product as early with one live customer.

	Numbris Purchase & Suppliers	QGenx Purchase Order System
Free plan	No
Free trial	Yes
Paid from	$25/mo
Platforms	Android, api, iOS, Web	Web
Free plan	No
Approval workflows	Yes	Yes
PO tracking	Yes	Yes
Three-way matching	Yes	Yes
API access	Yes
Paid from	25 /mo
Budget controls		Yes

Numbris Purchase & Suppliers vs QGenx Purchase Order System

Numbris Purchase & Suppliers

QGenx Purchase Order System