Overview

show.fm connects the path from guest booking to episode follow-up. Confirmed bookings become episodes, and its AI pipeline can transcribe recordings, draft show notes and social posts, and identify potential highlights for clips and audiograms. Hosting and analytics are included, making it a broader operational hub than a guest scheduler.

That consolidation is useful when a team wants fewer disconnected podcast workflows, but it also makes plan limits important: even paid tiers cap episodes and AI credits, and smaller plans restrict staff seats. Teams with formal vendor-governance requirements should weigh the current status of security documentation: the privacy policy and terms are live, while the security disclosure policy, subprocessor list, data processing agreement, and SLA are coming soon or in drafting.

Key features

Booking and production

Booking pages account for time zones and calendar conflicts, collect information with intake forms, and send confirmation emails. Calendar holds support Google, Apple, and Outlook, and confirmed bookings automatically create episodes. Unlimited guests on every plan are helpful for shows that work with many interviewees, though staff seats remain limited by tier.

Automations, hosting, and portability

The workflow builder supports event-triggered reminders, social posts, task nudges, co-host notifications, email, and webhooks. Hosting is included on all plans; feeds use a global edge network, and audio is described as triple-replicated with an external backup. First-party analytics cover IAB-compliant plays and completion, as well as leading apps and countries, without a third-party tracker.

Existing feeds can be connected from Megaphone, Acast, Buzzsprout, Transistor, RSS.com, Libsyn, and other RSS hosts. Standard-format exports cover episodes, audio, transcripts, notes, and contacts, while stable feed URLs support portability. The REST API uses bearer-token authentication and JSON, with eight endpoints, six webhooks, and HMAC-signed webhooks; that gives teams integration options, though the endpoint count may be a constraint for more specialized workflows.

Pricing

The free plan costs $0 forever and includes one show, two episodes per month, one staff seat, unlimited guests, one booking link, three automation rules, 100 automation actions per month, and no AI credits. It is a sensible way to run a very small show, but the episode ceiling and lack of AI processing limit its usefulness for regular production.

Creator costs $19.00 per month, billed $230 yearly. It raises the allowance to six episodes per month, five booking links, 10 automation rules, 1,000 actions per month, and 120 AI credits (about two hours of transcription), while retaining one staff seat. It fits a solo creator with a modest release schedule, but not a team that needs shared staff access.

Studio costs $47.00 per month, billed $566 yearly, and includes 30 episodes per month, three staff seats, 25 booking links, 50 automation rules, 5,000 actions per month, and 300 AI credits (about five hours of transcription). This is the more practical tier for a small production team, although teams producing heavily or transcribing more than that allowance will need to move up or manage their workload.

Production House costs $119.00 per month, billed $1,430 yearly. It provides 100 episodes per month, 10 staff seats, client workspaces, unlimited booking links and rules, 20,000 actions per month, and 1,200 AI credits (about 20 hours of transcription), plus a white-label guest portal and shareable client analytics reports. Those client-facing tools make it the clearest fit for production businesses, but its quotas still define the scale it can support.

Enterprise has custom pricing, with 30+ shows and unlimited staff seats. The Founder plan is $399.00 per month, paid once, with 30 episodes per month, three staff seats, 25 booking links, 50 automation rules, and 100 seats; from year four, it costs $49 a month while the Founder subscription remains active. Founders is $399.00 per once for three years of Studio, then $49/month from year four while the Founder subscription remains active; it includes Studio’s 30 monthly episodes, three seats, 25 booking links, 50 automation rules, and 100 seats available. These one-time payment terms and later monthly charges deserve close attention before choosing either Founder option. There is no free trial.

Platforms

show.fm is available on the web and through an API. The API may suit teams connecting it to existing systems, while the web platform supports the day-to-day workflow. No mobile platform is included in this offering.

Who it's for

Independent hosts can use Free or Creator to connect scheduling, publishing, and promotion without adding staff seats. Studio is a better fit for small teams sharing production work. Production House targets agencies and production teams managing client shows, while Enterprise is aimed at larger operations with at least 30 shows and a need for unlimited staff seats. It is less suitable for teams that require mature, published security and compliance documentation before adopting a vendor.

Pros and cons

Pros: Booking, episode creation, production assistance, hosting, and analytics are joined in one workflow, reducing the need to coordinate those functions separately.
Pros: Unlimited guests across plans, calendar support, and broad automation actions help keep guest coordination from being limited by guest count.
Pros: Standard-format exports, stable feed URLs, and API access give teams ways to move data and connect workflows.
Cons: Episode, action, AI-credit, and staff-seat quotas vary by plan; a growing team may need to upgrade even if it does not need every higher-tier feature.
Cons: Free has no AI credits, while Creator has only one staff seat, limiting both automated production and collaboration at the lower end.
Cons: Several security and governance documents remain in drafting or are coming soon, which may be a blocker for organizations with formal review requirements.

Alternatives

For a wider comparison of booking-focused products, browse Podcast Guest Booking Software. Choose Guestio instead if the priority is finding and booking guests, messaging, press kits, and tracking pitches, including through Android and iOS apps. Let's Make A Podcast is another free, web-based option for profiles, browsing shows and guests, pitching, messaging, and scheduling with calendar invites.

Airlist is worth considering when a free guest pipeline, follow-up reminders, episode tracking, and a public booking page are the main needs; its free plan supports up to 15 guests. Codie Dog may suit users seeking a web-based free option with no premium tiers and no feature limits. GuestLoop is a free web-based alternative centered on expert profiles, show discovery, booking management, appearance tracking, and unlimited applications.

Consider PodMatch for a paid web service focused on unlimited matches and guest discovery, scheduling, admin automation, and production workflows. Gbeya offers a 14-day full-access proof for $49.00 per once, with no auto-renewal. DM-Mi is another freemium option, available on web, iOS, and Android.

Verdict

show.fm is a strong fit for independent podcasters and small production teams that want booking, production, automations, hosting, and analytics under one roof, with exports and API access to support integration. Choose it when that connected workflow outweighs the plan quotas; look elsewhere if your team needs more generous production capacity at a lower tier or cannot proceed without the security and compliance documents still in drafting.

	Rephonic	show.fm
Free plan	No	Yes
Free trial	Yes	No
Paid from	$99/mo	$19/mo
Open source	No	No
Platforms	api, Web	api, Web
Free plan	No	Yes
Paid from	99 /mo	19 /mo
Guest marketplace	—	Yes
Guest scheduling	—	Yes
Calendar sync	—	two_way
Guest relationship tools	—	Yes
Custom intake forms	—	Yes

Rephonic vs show.fm

Rephonic

show.fm