Overview

Teamup is a shared calendar for coordinating team schedules, resources, and operations. It suits organizations that need distinct calendars and granular access for staff and outside collaborators. Its strongest case is structured scheduling; its user and sub-calendar caps, one-way sync, and lack of private-server hosting make it less suitable for larger deployments or stacks that require hosting control.

Key features

Views and event details

Twelve calendar views, including year and table views, let teams inspect schedules in different ways, while time blocking supports planning work into calendar slots. Events can include custom fields, images, and file attachments, and can be shared as standalone pages. That combination fits operational schedules and bookings where an event needs context beyond a time and title. Custom-field allowances vary substantially by plan: Free and Plus include one, Pro has ten, and higher tiers provide more.

Access and integrations

Nine permission levels let administrators distinguish different types of access, and link sharing allows people without accounts to view or interact with calendars according to the permission granted. This is useful for coordinating with clients, contractors, or other external participants, but requires care in assigning permissions. Teamup lists an API, iCalendar feeds, Slack, Microsoft Teams, Trello, and Zapier as integrations. Calendar sync is one-way; inbound iCalendar feed refresh intervals start at one hour on Pro and improve to five minutes on Enterprise.

Security and hosting

Teamup says it is certified under ISO/IEC 27001 and compliant with the EU GDPR. It describes TLS connections using 128-bit AES encryption, with AES encryption for stored data and backups. Production services run on AWS, with user content redundantly stored in Oregon and Ireland. That cloud setup may suit teams comfortable with AWS-based hosting, but private-server hosting is not an option, and SOC reports are not published. The listed plans include email support; Enterprise adds call-back support.

Pricing

Teamup has a free plan, a three-day trial, and paid plans starting at $12.00 USD per month billed yearly. The monthly prices below are the stated alternatives where provided.

Plan	Price and billing	Included limits and features
Free	0.00 USD per free	Free to use for as long as needed; 5 sub-calendars, 5 users, 1 custom field, and 1 year of historical data.
Plus	12.00 USD per month billed yearly; $15 billed monthly	12 sub-calendars, 12 users, 1 custom field, 2GB storage, Daily Agenda, and 5-year historical data.
Pro	30.00 USD per month billed yearly; $35 billed monthly	25 sub-calendars, 25 users, 10 custom fields, 100GB storage, and 1-hour inbound iCal feed sync.
Business	70.00 USD per month billed yearly; $85 billed monthly	70 sub-calendars, 50 users, 20 custom fields, 400GB storage, 15-minute inbound iCal feed sync, and 10-year historical data.
Enterprise	125.00 USD per month billed yearly; $160 billed monthly	150 sub-calendars, 100 users, 50 custom fields, 1000GB storage, 5-minute inbound iCal feed sync, 15-year historical data, and call-back support.
Organization Accounts	Starts at US$1,200 per year and scales incrementally according to number of users	SSO, scalable user management, central administration, and consolidated billing for multiple master calendars.

Free is a practical way for very small teams to try ongoing use, but its five-user and five-calendar ceilings and single custom field constrain more complex schedules. Plus doubles those user and calendar caps and adds storage and a Daily Agenda, but still allows only one custom field. Pro is the first tier with ten custom fields and substantial storage, suited to teams with more event detail or a faster inbound calendar refresh requirement. Business and Enterprise raise user, calendar, storage, and history limits; Enterprise is the fit when the 100-user ceiling, five-minute feed refresh, or call-back support matters. Organization Accounts targets deployments spanning multiple master calendars that need SSO and centralized administration rather than simply a larger individual calendar.

Platforms

Teamup is available on web, iOS, and Android, and includes an API. Mobile apps make schedules accessible beyond a desktop, while the API and listed integrations offer routes into existing tools. Sync is one-way rather than bidirectional.

Who it's for

Teamup fits businesses and teams coordinating shared schedules, resources, and operations, from room bookings to field-crew job schedules. It is particularly suited to groups that need differentiated permissions, event-level sharing, and multiple views without requiring every participant to have an account. Teams needing two-way calendar synchronization, private hosting, or more than 100 users on a calendar should consider another approach.

Pros and cons

Pros: Nine permission levels and account-free link sharing give administrators flexibility when working with people outside the core team.
Pros: Twelve views and event pages with custom fields, images, and attachments support varied scheduling and booking workflows.
Pros: The free tier has no stated end date, and paid tiers scale storage, users, custom fields, and historical access.
Cons: Sync is one-way, limiting its fit for teams that expect changes to flow both ways across calendars.
Cons: Per-calendar plans top out at 100 users, and private-server hosting is unavailable.
Cons: Free and Plus restrict teams to one custom field, which may be limiting when events need structured details.

Alternatives

For yoga studios comparing scheduling and business-management options, see Yoga Studio Software. For trainers focused on appointment scheduling, see Personal Trainer Scheduling Software. To compare calendar products more broadly, see Calendar apps.

Zen Planner is an alternative paid platform, with its Studio plan at 99.00 USD per month for 0-45 active members.

Pike13 may suit small studios seeking unlimited staff seats and client profiles, with its Essential plan requiring a 12-month contract at 159.00 USD per month.

WellnessLiving is another option with a free plan and a Starter plan at 62.00 USD per month billed annually, including one staff member and booking features.

ClassWolf is a web-based freemium alternative for small programs; its free Cub plan caps courses, disciplines, and teachers at three each and students at 30, and excludes fee collection, reports, communications, and online payments.

zenyogi offers a web-based free plan with unlimited classes and basic events, but limits published offerings to two and charges an 8% platform fee on payments.

Newvia is another web-based freemium option.

fitDEGREE is a paid alternative with a free trial; its Spot Booking add-on costs 75.00 USD per month.

Verdict

Teamup is a strong choice for teams that need flexible shared calendars, fine-grained permissions, and detailed event records without requiring every collaborator to register. Choose it when its tiered limits and cloud hosting fit your operation; look elsewhere if bidirectional sync, private-server control, or a calendar for more than 100 users is essential.

	Teamup	WhenMeet.me
Free plan	Yes	Yes
Free trial	Yes	No
Paid from	$12/mo	Free
Open source	No	No
Platforms	Android, api, iOS, Web	Web
Free plan	Yes	Yes
Shared calendars	Yes	—
Time blocking	Yes	—
Calendar sync	one_way	two_way
Mobile apps	ios and android	—
Scheduling links	—	Yes
Video meeting support	—	Yes

Teamup vs WhenMeet.me

Teamup

WhenMeet.me