Overview

Workia brings planning and operational tools together for teams coordinating employee moves across borders. It is a strong candidate for mobility teams moving from ad hoc processes toward structured case work, but its full operating offer sits behind custom-priced Premium.

The free Planner is a useful way to create and share move plans; it is not the same as a free case-management tier. Teams that need active case operations should assess Premium’s included scope and seat count against their programme needs.

Key features

Planning, cases, and cost estimates

Planner users can save move plans, add process steps, calculate high-level costs, and share plans with the business. Its three-user cap makes it a low-friction starting point for a small mobility team, though the high-level estimates and absence of case management limit its role in running an active programme.

Premium adds case management, while Workia’s broader operations capabilities include checklists, approval workflows, ticketing, document generation, and email automation. Those tools suit teams that need repeatable coordination rather than a shared planning document alone. Cost estimates use pre-loaded data, automated tax calculations, and custom templates, giving teams several ways to shape estimates around their workflows.

Employee and system connectivity

The employee app lets assignees track tasks, upload documents, view destination guides, manage personal details, and log business trips. That self-service scope can reduce reliance on mobility staff for routine updates, while keeping employee tasks within the same move process.

Listed integrations include Gmail, Outlook, Workday, SAP SuccessFactors, Oracle HCM, DocuSign, and ServiceNow. Premium includes Workday and SAP integrations specifically. Workia also connects to more than 80 tax, immigration, and mobility partners through the Equus Ecosystem, and offers a REST API and webhooks for extending the product. The security portal includes CCPA, GDPR, ISO/IEC 27001, LGPD, SOC 2, and SOC 2 Type 2 materials, plus a 24-hour recovery time objective and access to penetration test and SOC 2 reports.

Pricing

Planner — 0.00 USD per free, billed Free forever. It includes three mobility team users, plan creation and saving, process steps, high-level cost calculations, and sharing with the business. This is the clearest fit for teams exploring mobility planning or coordinating a small number of users; its cap and lack of Premium case management make it unsuitable as a full operational tier.

Additional business travel cases — 3.00 USD per once, billed at $3 each, with a minimum quantity of 1,000. The minimum makes the effective initial purchase at least 1,000 cases, so this is a bulk add-on rather than a small occasional-use purchase.

Additional mobility team users — 1000.00 USD per year, billed at $1,000 each per year. This per-user annual charge matters for teams growing beyond included seats.

Premium — custom pricing, aligned to programme size. It includes five mobility team users, case management, Workday and SAP integrations, advanced reporting and AI, SSO, and no implementation fee. Workia estimates about one hour to load data. Premium is aimed at teams needing operational management and reporting, but the custom price means buyers must weigh the programme fit directly. All plans include in-app chat support and data upload via screenshare.

Platforms

Workia supports Android, iOS, web, and API access. That combination suits teams that need both browser-based administration and mobile employee access, with API and webhook options for integrations.

Who it's for

Workia is designed for global mobility teams, including those taking their first step into mobility technology. Its feature scope covers relocation management, immigration tracking, assignment management, expense reimbursements, employee self-service, and vendor management. It is best suited to teams that want move planning connected to case operations, employee tasks, and partner workflows; a team that only needs a lightweight plan-sharing tool may find Planner sufficient.

Pros and cons

Pros: Planner is free forever for up to three mobility team users, giving smaller teams a practical planning entry point.
Pros: Premium combines case management, advanced reporting and AI, SSO, and Workday and SAP integrations for broader programme operations.
Pros: Employee self-service, more than 80 mobility partners, REST API, and webhooks offer multiple paths to connect assignees and existing systems.
Cons: Planner does not include the Premium case-management offer, so teams with active operational needs must consider a custom-priced plan.
Cons: Premium’s price is aligned to programme size, making it harder to compare costs before engaging with Workia.
Cons: The additional travel-case purchase requires at least 1,000 cases, and additional mobility users cost $1,000 each per year.

Alternatives

Global Mobility Software is a broader category list for teams comparing more options. Benivo is worth considering for teams seeking a freemium platform whose standard license includes cost estimates at no additional cost. mai-world is another paid option for buyers who want to request a demo or more information.

ReloTalent may suit buyers who prefer a published monthly entry price: its Basic subscription is 299.00 EUR per month on a rolling contract cancellable at any time, with usage-based pricing and more than 30 default service templates. Jobbatical is a paid alternative with a published 250.00 USD per once South Africa immigration assessment, billed per case; it is relevant when that specific service and market fit the need.

Equus Platform, Relocity, Virtual Employee Network (VEN), and Localyze are other options for teams to compare.

Verdict

Choose Workia if your mobility team wants planning, case operations, employee self-service, and partner connectivity in one product, and Premium’s custom-priced scope fits your programme. Look elsewhere if a predictable published price is essential or if the Planner’s three-user limit and planning-only scope do not meet your operating needs.

	Topia	Workia
Free plan	No	Yes
Free trial	No	No
Paid from	—	$83.33/mo
Open source	No	No
Platforms	Web	Android, api, iOS, Web
Relocation management	Yes	Yes
Immigration tracking	Yes	Yes
Assignment management	Yes	Yes
Employee self-service	Yes	Yes
Vendor management	Yes	Yes
Free plan	—	Yes
Expense reimbursements	—	Yes

Topia vs Workia

Topia

Workia