Overview

Ramp AP is an accounts-payable workflow for capturing invoices, routing approvals and paying vendors. It suits small, growing and mid-sized finance teams, including organizations managing multiple entities. Its free tier makes it practical to start, but payment charges and Plus’s additional platform fee matter when comparing total cost.

Key features

Invoice processing and approvals

OCR extracts invoice details and line items at a stated 99% accuracy, and purchase-order matching helps connect bills to purchasing controls. Configurable approval routing, roles and permissions let admins decide who can view, approve or pay; that separation of duties is useful for teams that need a controlled process rather than informal email sign-offs.

AP agents can code invoices, flag suspicious vendor activity, recommend approvals and identify invoices eligible for card payment. Plus adds auto-coded line items and AI approval recommendations. These tools target repetitive finance work, though teams that need only basic invoice capture and payment may not need the paid automation tier. Ramp says Bill Pay processes invoices and payments 2.4x faster than legacy software.

Payments and integrations

Bill Pay handles ACH, same-day ACH, card, checks, domestic wires and international wires. Vendors do not need Ramp accounts to receive payments, and the AP product can be used without Ramp corporate cards or expense management. Ramp names accounting connections including QuickBooks Online, Xero, NetSuite, Sage Intacct, Acumatica and Microsoft Dynamics 365 Business Central, alongside more than 200 integrations across other business categories. Custom CSV exports and an open API provide another path when a direct integration is unavailable.

Other capabilities include multi-entity support, W-9 collection, tax-box mapping and direct IRS and eligible-state filing. Users can complete expenses and ask policy questions through SMS or Slack. Ramp also identifies card-eligible vendors and submits payments to earn cashback.

Pricing

Free

Free costs 0.00 USD per free, billed monthly. It includes core Bill Pay with automated invoice extraction, configurable approval workflows and bill payments by ACH, card, check and wire, with no monthly software fee. It is the sensible starting point for smaller teams that want AP controls without a subscription. Ramp lists 24/7 chat support for this plan.

Plus

Plus is 15.00 USD per month, billed at $15/mo/user plus a platform fee based on team size. Annual billing saves 20%, and the plan includes a free 30-day trial; users can switch plans anytime. It adds auto-coded line items, AI approval recommendations, automated batch payments and payment release approvals. This tier fits teams seeking more automation, but the team-based platform fee means the per-user price is not the whole software cost. Plus includes 24/7 phone support.

Enterprise

Enterprise has custom pricing and annual billing. It is aimed at teams needing customization, with Workday and Oracle Fusion integrations, local-currency card issuing in more than 30 countries, a dedicated account manager, priority 24/7 global support and custom implementation. It is the relevant tier for organizations needing those enterprise services, rather than teams content with the Free or Plus feature set.

Payment charges apply separately: standard ACH costs $0.59, checks $1.99, same-day ACH $10, domestic wires $15 and SWIFT USD wires $20. Overnight check delivery costs $20 per transaction, and check attachments cost $1 per page. These fees can outweigh the appeal of a free software tier for teams with frequent payments or costly payment methods.

Platforms

Ramp supports web, iOS, Android, API and browser extension access. It has no native Mac or Windows desktop app, so teams that require a dedicated desktop client should look elsewhere. Ramp’s Trust Center lists CCPA, ISO/IEC 27001, PCI DSS, SOC 1, SOC 2, FedRAMP Moderate, GovRAMP and TX-RAMP.

Who it's for

Ramp AP is a good fit for smaller and fast-growing businesses that want a no-monthly-fee entry point, as well as finance teams that need configurable approvals, PO matching, accounting connections or multi-entity handling. The standalone option suits companies that want AP without adopting Ramp’s cards or expense management. Teams with high payment volume should compare transaction fees alongside software pricing; those seeking a native desktop app should consider another platform.

Pros and cons

Pros

Free core AP: Invoice extraction, approvals and bill payments are available without a monthly software fee.
Useful controls: Configurable routing and view, approve and pay permissions support separation of duties.
Flexible connectivity: Named accounting integrations, more than 200 integrations, CSV exports and an open API give teams multiple ways to fit Ramp into an existing stack.
Standalone use: Bill Pay does not require Ramp cards or expense management, and vendors need no Ramp account to be paid.

Cons

Payment costs add up: Same-day ACH, wires, overnight checks and attachments carry separate charges.
Plus cost is more than its seat price: The $15/mo/user rate comes with a platform fee based on team size.
No native desktop client: Access is through web, mobile, extension and API rather than a Mac or Windows app.

Alternatives

For a wider comparison, see Accounts Payable Software, Spend Management Software, Corporate Card Software, Expense Reimbursement Software and IT Vendor Management Software.

Hyland AP Automation is an alternative for teams considering enterprise AP automation; its price is custom.
Nanonets Accounts Payable Automation may suit teams looking for a freemium, API- and web-based option, with a Starter tier for up to 3 users and paid usage from 100.00 USD per month for 100 credits.
BILL Accounts Payable is worth comparing if a paid AP and AR subscription is a better fit; Essentials costs 49.00 USD per month.
Flowie is an option for teams that can work within a free tier capped at 24 documents per month (300 per year), with basic processing and one entity.
Esker Accounts Payable Automation is another paid AP automation option.
Vic.ai APSuite may suit teams seeking an AI AP module on a 12-month contract at 25000.00 USD per year.
Zahara offers a Teams plan at 159.00 GBP per month for up to 10 users, with stated purchase-order and invoice quotas.
Rossum AP Automation is an alternative with a Starter plan beginning at 18000.00 USD per year and unlimited seats.

Verdict

Ramp AP is a strong choice for teams that want invoice capture, approval controls and vendor payments in a standalone-capable workflow, with room to add automation as needs grow. Its free tier is a meaningful entry point, but payment charges and Plus’s team-based platform fee deserve close attention. Look elsewhere if a native desktop app is essential or if your payment mix makes transaction costs unattractive.

	Ramp AP	Vendifi
Free plan	Yes	No
Free trial	No	No
Paid from	$15/mo	—
Open source	No	No
Platforms	Android, api, extension, iOS, Web	Web
Free plan	Yes	No
Contract storage	—	Yes
Renewal alerts	—	Yes
Performance tracking	—	Yes
Vendor risk assessments	—	Yes
Intake workflows	—	Yes
Deployment	—	cloud

Ramp AP vs Vendifi

Ramp AP

Vendifi