Cobot

Overview

Founded in 2008 and headquartered in Berlin, Cobot combines member and visitor administration with a booking calendar, automated payments, access integrations, and business analytics. The Coworking Platform Plan includes a white-label member portal and multi-location management, making it a credible fit for operators running more than one space as well as single-site teams.

Community directory and event management complement the operational tools. The trade-off is that pricing for the main plan is based on paying members, while fees apply to several types of non-member sales. Teams should weigh those costs against their mix of member, drop-in, event, and external bookings.

Key features

Bookings, billing, and access

The booking calendar covers meeting rooms, phone booths, and event spaces for members and administrators. Automated billing and payments reduce the need to coordinate those processes separately. Cobot says it charges no processing fees on member sales, but charges 9% on external bookings, 5% on drop-in passes, and 3% on event tickets. Spaces with frequent casual or external transactions should account for those fees before settling on the platform.

Pre-built integrations connect Cobot with access systems including Kisi, SALTO, Sensorberg, Tapkey, Luckey, and Dormakaba. Operators can revoke access when a membership or time pass ends, a useful link between membership status and physical entry. Cobot also lists more than 100 integrations and add-ons, including Stripe, PayPal, DATEV, Google Calendar, Mailchimp, and Zapier.

Reporting, mobile, and security

Built-in analytics cover memberships, bookings, revenue, occupancy, resource performance, and financial trends. That scope gives operators several operational and business measures in one place, rather than limiting reporting to room usage.

The iOS and Android Cobot Members App is for members and supports bookings only. Members must use the web portal for plans, invoices, and account management, so teams wanting a fuller mobile self-service experience should treat that limitation as a meaningful drawback.

Cobot says it encrypts communications with SSL, firewalls its servers, encrypts passwords, and is GDPR compliant. It says its service is hosted on AWS and Heroku in Ireland/EU, and that it does not process or store credit card data itself.

Pricing

Cobot is paid software with a 30-day trial and no free plan. Its main Coworking Platform Plan has custom pricing based on paying members. Active members, team members, and tenants count toward that basis; drop-in pass users, external-booking visitors, event attendees, and members' guests do not. This makes the plan's cost dependent on the paid-member base, rather than every person who visits or uses the space.

• Cobot External Bookings: 19.00 USD per month, with unlimited bookings and resources. The add-on is free for 30 days; it suits teams that want to extend booking capacity without a resource or booking cap.
• Radius Wi-Fi: 29.00 USD per month, billed from USD 29 / month and offered by IronWifi. It adds automated Wi-Fi access control and member check-in tracking, for operators seeking those functions as a separate add-on.
• Premium Support: 129.00 USD per month. It includes four hours of personal video calls, prioritized chat assistance, a dedicated account manager, and custom onboarding sessions. This is aimed at teams that need more guided support than standard chat.

The plan includes unlimited free chat support, while training packages, multilingual guides, and product demos are also offered. Cobot's extra fees on external bookings, drop-in passes, and event tickets remain important even when member sales incur no processing fee.

Platforms

Cobot is available on web, iOS, and Android, and offers an API. The mobile apps are specifically for members and booking, while plan, invoice, and account tasks go through the web portal.

Who it's for

Cobot makes sense for coworking operators who need member administration, bookings, billing, access control, and analytics in the same system, particularly those managing multiple locations or a community with events and shared resources. Its broad integration list and member-based pricing basis may suit teams that want to connect existing tools and whose paying-member count is a workable basis for a custom quote.

It is less compelling for spaces where members expect to manage invoices and accounts from a mobile app, or where a high share of revenue comes from external bookings, drop-in passes, or event tickets. Those operators should examine the app's booking-only scope and transaction fees closely.

Pros and cons

• Pros: Member, visitor, and multi-location management sit alongside bookings, billing, and community tools, reducing the need to separate core coworking workflows.
• Pros: Access integrations and expiry-based revocation connect membership status to entry control.
• Pros: Analytics span occupancy, resources, revenue, and financial trends, giving operators more than booking-volume visibility.
• Cons: The main plan has custom pricing based on paying members, so operators cannot budget from a fixed published base price.
• Cons: Fees of 9% on external bookings, 5% on drop-in passes, and 3% on event tickets can weigh on businesses that rely on those sales.
• Cons: The members app is limited to bookings, leaving invoices, plans, and account management to the web portal.

Alternatives

Consider Coworks if a published monthly plan for up to 150 members, with a member mobile app, unlimited room and equipment booking, event management, and a front-desk tablet app, better matches the way your team wants to scope its workspace software.

ofyse is worth comparing if a published $129/mo plan for one location and up to 50 members, with bookings, resources, floor plans, invoicing, recurring billing, and credit notes, is a closer fit for a smaller operation.

Choose Optix if its Essentials plan's 50 active users, 100 automation actions, and one included location align better with your expected scale and automation needs.

Spacebring is another paid coworking platform to compare.

Digicuro is another paid option, with an Enterprise plan using custom pricing and flexible enterprise contracts.

Consider Deskie if a $49/mo Starter plan for spaces with 15 members or less better matches a small team's needs.

DeskOS is another paid option, without a free trial.

Engage Apps is another paid coworking platform to compare.

For a broader shortlist, see Coworking Space Management Software.

Verdict

Cobot is a strong fit for coworking operators who want member operations, booking, billing, access integrations, and business reporting in one platform, with multi-location support available. Its breadth and integrations are the main reasons to choose it. Look elsewhere if you need a full-featured member mobile app or want predictable published pricing for the core platform, particularly when non-member sales are a substantial part of your business.